Job Description

Under the close supervision and guidance of the supervisor, the programme assistant supports the respective section by carrying out a range of procedural, administrative and operational tasks to help develop, implement and monitor the programme, ensuring timely and effective delivery that is consistent with UNICEF rules and regulations. MAJOR DUTIES & RESPONSIBILITIES: Summary of key functions/accountabilities: • Support to programme development, planning and implementation • Support to monitoring and reporting of programme results • Support in resource mobilization • Support in knowledge management and capacity building 1. Support to programme development, planning and execution • Compiles data and information on subject matters relevant to the work of the section to facilitate preparation of reports, working papers, and presentations. • Prepares and maintains records pertaining to programme planning and development for his/her respective section. • Carries out transactions, ensuring programme results, activities and programme coding are as per annual work plans (AWPs), and makes amendments and alterations as per section revisions, when necessary. • Arranges meetings, workshops and training courses, and provides support in making the necessary logistical arrangements. • Follows up both internally with the supply section and externally with counterparts to ensure supplies for programme implementation are delivered in a timely and accurate manner. 2.Support to monitoring and reporting of programme results • Provides support on budget allocation, revision and utilization, , as well as on financial closures. • Monitors budgets and financial expenditures of section, ensuring compliance with UNICEF rules and regulations, and advises on actions for decision and follow up. • Prepares and maintains records, documents and reports for the monitoring of project/programme implementation. • Supports the processing of contracts for consultants and external partners pertaining to the section. 3.Support in resource mobilization • Compiles and organizes information and data pertaining to donors (both current and potential). • Compiles and organizes data and information to assist in the preparation of periodic or ad-hoc financial reports relating to country office and donors to support the office in optimizing use of programme funds. 4. Support in knowledge management and capacity building • Gathers and shares information, as needed, in support of improving the processes and daily operations of the section. • Provides logistical support to capacity development activities related to performance monitoring, programme development, and related internal UNICEF systems/tools.