Job Description

Job Title: Personal Assistant Job Family: Internal Services Location: Tehran, Iran Organization: Energy Management Mode of Employment: Full time only Enhancing the communications within department/team/BU. Co-coordinating diaries, preparing agendas and minutes for meetings. General administration functions. What are my responsibilities? - Devising and maintaining office systems, including data management, filing etc. - Maintaining confidentiality of all sensitive or proprietary information - Responsible for overall administrative tasks and for providing and supporting to clients or dealers/agents - Organizing and maintaining diaries and schedules complex appointments and meetings and ensuring their manager is well-prepared for meetings - Provide assistance and administrative support to appropriate level of management - Communicating and coordinating with all departments and with all management in respect of meetings to be setup and support with regards to necessary preparation for those meetings - Communicating and coordinating with all departments and with all management in respect of meetings to be setup and support with regards to necessary preparation for those meetings - Coordinates and establishes all travel arrangements, reconciles travel and expense reports, including cash and credit card purchases - Plan and implement office systems, layout and office equipment procurement. Organizing maintenance of systems, document records, space management, etc. - Screening telephone calls, enquiries and requests, and handling them when appropriate - Identifies and resolves more complex problems and applies problem-solving skills in order to deal with most situations - Prepares various presentations, reports, statistical charts and briefings - Provide guidance to support staff/peers, as we as colleagues on the administrative functions in the unit - Ensuring whilst the Manager is out of office that the office is run efficiently and smoothly