مسئول دفتر

Job Description

Office managers essentially ensure the smooth running of an office on a day-to-day basis and may manage a team of administrative or support staff. Responsibilities typically include: • Answering calls, taking messages and manage archive data base • Dealing with correspondence, complaints and queries • Preparing letters, presentations and reports • Maintaining diaries and arranging appointments • Prioritizing workloads • Implementing new procedures and administrative systems • Liaising with relevant organizations and clients • Logging or processing bills or expenses • Acting as a receptionist and/or meeting and greeting clients if more senior, recruiting, training and supervising junior staff. • Organizing meetings and preparing reports • Manage personnel travel transport and accommodation. • Organizing company events or conferences • Managing office budgets • liaising and making communication with staff, suppliers and clients • Organizing induction programmers for new employees • Ensuring that health and safety policies are up to date, manage personels SSO • Attending meetings with Managing Director • Assisting the organization’s HR function by keeping personnel records up to date, arranging interviews and so on. • Recruiting, training and developing staff • Looking after the health, safety and welfare of all employees • Organizing staff training sessions and activities such as vacation , on/off , salary time sheet etc. • Monitoring staff performance and attendance • Advising line managers and other employees on employment law and the employer's own employment policies and procedures • Ensuring candidates have the right to work at the organization • Negotiating salaries, contracts, working conditions or redundancy packages with staff and representatives.