Executive Secretary Tehran Design Center

  • Full Time

  • Tehran

      -   Tehran

Executive Secretary

Posted 13 weeks and 4 Days ago

Job Description

•Main Objectives: -Provide administrative support to office staff through conducting and managing administrative duties •Main Responsibilities: -Manage and analyze all incoming and outgoing communication and prepare summary briefs and reports - Answering all incoming calls & managing all outgoing calls -Assist in the preparation of presentations and minute taking -Prepare invoices, reports, memos, letters and other documents, using word processing, spreadsheet, database, or presentation software -Follow up actions of meetings and prepare regular progress reports for CEO -Follow up management decisions with related parties and perform necessary coordination -Maintain corporate files, prepare letters, reports and correspondences in professional way. -Perform general office duties maintaining records management database systems, and performing basic bookkeeping work -Perform travel arrangements (visa/hotel/ticket/etc.) and manage the schedule -Schedule executive meetings including: preparing agendas, MOM's and future follow-ups, arrange meetings and appointments with customers and suppliers, and prepare agendas for Management & executive meetings

Requirements

-Ideal Age: 28 – 35 -Gender: Female -Minimum 2 years of related on-the-job experience (working experience as personal assistant to General Manager, executive secretary, office assistant) -Being very precise, responsible & good team player -Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, designing forms, and other office procedures and terminology -Effective communication and Excellent Public relations -Excellent in MS Office (Word, Excel & Powerpoint) -Ability to co-ordinate multiple activities