Job Description
● Effective communication and close collaboration with MOH, MOC, Bank and related organizations if needed.
● Coordinate all international commercial affairs such as corresponding, orders controlling with suppliers for payment, shipment/ delivery schedule, commercial registration procedure and transportation follow-up.
● Track necessary permissions by the Ministry of Commerce, the Ministry of Health, the Ministry of Industry, mine and trade.
● Opening letter of credit and any other banking transactions.
● Plan and coordinate custom clearance procedures.
● Perform buying duties when necessary.
● Prepare purchase orders and send copies to suppliers and to departments originating requests.
● Compare suppliers' bills with bids and purchase orders to verify accuracy.
● Prepare, maintain, and review purchasing files, reports and price lists.
● Check shipments when they arrive to ensure that orders have been filled correctly and goods meet specifications.
● Compare prices, specifications, and delivery dates to determine the best bid among potential suppliers.
● Review requisition orders to verify accuracy, terminology, and specifications.
● Determine if inventory quantities are sufficient for needs, ordering more materials when necessary.
● Calculate costs of orders, and charge or forward invoices to appropriate accounts.
● Maintain knowledge of all organizational and governmental rules affecting purchases, and provide information about these rules to organization staff members and to vendors.
● Contact suppliers to schedule or expedite deliveries and to resolve shortages, missed or late deliveries, and other problems.
● Track the status of requisitions, contracts, and orders.
● Respond to customer and supplier inquiries about order status, changes, or cancellations.
● Locate suppliers, using sources such as catalogs and the internet, and interview them to gather information about products to be ordered.
● Execute International /Local commercial affairs such as order placement, PI collection, commercial registration, currency allocation, bank related tasks, shipment follow up, Shipping documents etc.
● Monitoring import process and carrying out all respective affairs such as insurance, inspection & consignment arrival.
● Handling warehouse receipt collection, endorsement, declaration, clearance Sheet, custom duties & GR.
● Updating reports’ table and ERP systems as per actions on spot.
● Preparing weekly reports.
