Job Description

An excellent CEO Assistant is an organized and competent professional with phenomenal communication skills. You will be comfortable dealing with people and able to carry out administrative duties with accuracy and speed. Responsibilities: - Monitors and Coordinates office activities and operations to secure efficiency and compliance to company policies - Manages and maintains CEO’s calendar including scheduling appointments, internal/external meetings and conference calls - Manages agendas/travel arrangements/appointments etc. for the upper management - Takes notes and distributes meeting minutes, agendas and meeting packages - Tracks stocks of office supplies and places orders when necessary - Assists with monitoring Office security and Safety - Submits reports of office important occurrences - Assists with recruitment efforts, new hire orientations, on-boarding and terminations - Uses Outlook, Word, Excel and PowerPoint to produce materials for internal and external meetings and conferences - Submits timely reports and prepares presentations/proposals as assigned - Handles expenses and billing cycles - Assists in purchase orders and invoicing - Answers phone calls and transfers them as necessary - Manages outgoing post and records data on special deliveries - Addresses employees’ queries regarding office management issues (e.g. stationery, Hardware and travel arrangements) - Compiles, copies, sorts, and file records of office activities, business transactions, and other activities. - Counts, weighs, measures, and/or organizes materials. - Coordinates messenger and courier service - Contributes to team effort by accomplishing related results as needed - Assists with keeping office area clean and tidy - Assists with event planning and implementation - Assists colleagues whenever necessary