Job Description

This position provides Administrative Support to the Branch Manager of MS Global AG - Iran Branch, as well as to the other team members. In this role you will interact with the administrative staff located in Switzerland as well as Germany, manage calendars and exhibitions, act as the local travel assistance, and do all of the purchasing for the team. In addition your responsibilities consist of, among others: · Provide Procurement support for all office related purchases, i.e. renewing contracts with magazines, arranging for couriers and providing specific process documentation, etc. · Visa obtaining process for guests traveling to Iran in close collaboration with travel agency to manage all relevant activities. This also includes preparation and arrangements for Embassy appointments and documentation. · Coordination of seminars, exhibitions, group meetings with customers, Taxi service management, team building activities, customs clearance activities. · Purchasing of new cars, inclusive license plate registration and relevant documentations, as well as arrangements for car repairs, car insurance, technical inspection and annual tax & toll reports. · Follow up on any activity related to employee labor rights and social welfare. e.g. social security booklet, etc. · Documentations required by customers for authorities, for example obtaining EUC & Compliance letters from customers, handover of shipping documents to customers after getting receipt approvals, customer’s payment follow-ups in due time, etc. · Set-up of market surveys by collecting information from governmental organizations and authorities. · Handle any kind of IT related issues, i.e. hardware malfunction (copier, printer, laptop, monitor and other auxiliary equipment), internet related issues or procure IT related accessories. In addition procure IT related accessories either through Servcorp or outsourcing. · Providing information to the Shared Service Center (SSC), i.e. order follow up lists, through direct collaboration with account representatives.