Job Description
Reporting to the General Manager, the Secretary / Office Assistant will be responsible for providing reception services to the Tehran office. She/he will be responsible for handling the office management, management of office supplies, act as an assistant to key executive(s) of Persia Aqua Partners. She/he will also handle administrative affairs of the office, including but not limited to simple accounting, preparing marketing materials, expense reports, letter typing, organize events, travel arrangements and office administration. The Office Assistant will also welcome clients and partners in a professional and elegant way.
Key responsibilities:
The responsibilities of this position include, but are not limited, to the below:
-Act as point of contact between team and management
-Welcome and assist customers, clients, visitors in the office
-Screen telephone calls, taking accurate messages
-Receive and distribute postal and courier packages
-Proactive calendar management and meeting prioritization as well as highly complex large scale meeting coordination
-Extensive global travel management: ensure required travel tickets, hotel bookings and visas are arranged in time for employees and guests
-Prepare and coordinate the editing, printing, and distribution of marketing materials
-Support the marketing initiatives and help implementing them, if requested, during operations
-Provide general administrative support such as preparing and composing correspondences, arranging meetings, seminars and events, processing confidential documents, tracking deadlines, forms and reports, filing electronic and hard copy
-Monitor the office supplies and replenishing them accordingly
-Coordinate and track expense reimbursements and reports for accounting purposes
-Work with management and colleagues with the utmost of discretion and professionalism
