Project Planning & Control Specialist

Job Description

Project Planning & Control Specialist

Nahadin Arman is looking for a Project Planning & Control Specialist to join and strengthen our team. We are looking for a detail-oriented, organized, proactive, analytical, and process-driven professional who can connect project data, people, tasks, timelines, and deliverables and help ensure that projects are not merely executed, but are traceable, measurable, and controllable.

We are not looking for someone whose role is simply to enter information into Excel or a CRM.

We are looking for someone who, when entering a project, can consistently answer these questions:
Where are we now?
What needs to be done?
Who is responsible?
What is behind schedule?
Why is it delayed?
What is the next step?
What needs to be reported to management?

Role Mission:
Your mission is to create structure, transparency, and control across our projects.
You will operate at the intersection of Project Data, Tasks, People, Processes, and Deadlines, ensuring that project information remains accurate and up to date, actions stay on track, delays are identified early, and management maintains a clear and reliable view of the actual status of each project.
In this role, follow-up is not an administrative task; it is one of your most important tools for achieving results.

Key Responsibilities:
1. Project Information Management
Managing and monitoring project information
Record and continuously update project information in the CRM
Verify the accuracy, completeness, and integrity of project data
Continuously monitor project and activity status
Keep project and action statuses up to date
Establish structure, transparency, and traceability across project information
Maintain and control project-related documentation and data

2. Project Tracking & Follow-up:
Continuously tracking projects and actions
Monitor project execution and progress
Follow up on tasks, actions, and commitments through to completion
Coordinate activities related to project execution
Identify delays, deviations, and issues requiring follow-up
Follow up with responsible individuals and departments
Ensure planned actions are completed within agreed timelines
Escalate critical issues and significant delays to management
Prevent actions and unfinished tasks from being overlooked or abandoned

3. Reporting & Analysis:
Management reporting and analysis
Prepare periodic project status reports for management
Collect, organize, and analyze project information
Prepare reports on the status of activities and actions
Identify trends, discrepancies, delays, and critical issues
Provide accurate, timely, and reliable information to support management decision-making
Help transform project data into meaningful Management Insights

4. Operational & Process Support:
Supporting project execution and operational processes
Support the execution of project-related operational activities
Coordinate between relevant departments and stakeholders
Follow up on actions, commitments, and deliverables across teams
Support the standardization and organization of operational processes
Identify process bottlenecks and operational constraints
Follow up on the resolution of obstacles and Bottlenecks
Contribute to the continuous improvement of project processes

Who Is the Right Fit for This Role?
We are not looking for an Excel Operator.
We are looking for someone with a control-oriented, process-driven, and results-focused mindset.

Detail-Oriented:
You pay close attention to details and can identify discrepancies, errors, and issues that may go unnoticed by others.

Process-Driven:
You are comfortable following a process from Start to Finish, understanding the required output, responsibility, and status at each stage.

Proactive & Persistent:
When a task is assigned to you, you do not wait for someone to remind you. You take ownership of the follow-up and make sure it moves toward completion.

Problem Solver:
When a process stops or an issue arises, you do not simply report the problem. You investigate the underlying cause and work toward a practical solution.

Organized:
You can manage multiple projects, tasks, deadlines, and requests simultaneously without losing track of critical details.

Multitasking:
The ability to manage multiple activities, priorities, and follow-ups simultaneously is essential for this role.

Analytical:
You are not simply a Data Collector. You can turn information into trends, discrepancies, risks, and required actions.

Required Skills & Competencies:
Strong proficiency in Microsoft Office / ICDL
Advanced proficiency in Microsoft Excel
Advanced proficiency in Microsoft Word
Familiarity with Microsoft Project
Familiarity with Microsoft Outlook
Practical experience working with CRM Systems
Knowledge of or experience in Project Management
Strong Task Management skills
Strong Project Tracking skills
Ability to prepare management reports
Strong data analysis and information management skills
Ability to work effectively with project data and documentation
Strong communication, coordination, and follow-up skills across different teams and departments

Qualifications:
Education: Bachelor's degree in one of the following fields:
Industrial Engineering
Mechanical Engineering
Civil Engineering
Surveying Engineering
Professional Experience: Minimum 3 years of relevant experience in a similar role or job family
English Language: Above Intermediate / Upper-Intermediate
Gender: No preference
Employment Type: Full-Time
Key Selection Criteria

If you see yourself in the following combination, you may be the right fit for this role:
High Attention to Detail + Persistence + Accountability + Organization + Process Thinking + Analytical Thinking + Problem Solving + Multitasking

But more importantly:
You should genuinely enjoy keeping work under control.

You should naturally want to know:
What needs to be done? → Who is responsible? → By when? → What is the current status? → What is the outcome? → What comes next?

How Will Your Success Be Measured?
Your success will not be measured by the number of Excel files or reports you produce.

Your real success will be reflected in whether your presence helps ensure that:
Project information is accurate, complete, and up to date.
Management has a clear and reliable view of project status at any time.
Tasks and actions do not remain unattended due to weak follow-up.
Delays and bottlenecks are identified before they become major problems.
Management reports are accurate, reliable, and Actionable.
Operational processes become more structured and controllable.
Responsibilities and deadlines are clearly defined and visible.
No critical action is missed simply because of forgetfulness, poor coordination, or inadequate follow-up.
Benefits & Perks
Competitive salary and benefits
Performance-based bonus
Insurance coverage
Parking
Breakfast
Lunch
Professional and dynamic working environment
Employment Details

Work Location: Tehran, Karaj Special Road
Employment Type: Full-Time
Saturday to Wednesday: 08:00 – 17:00
Thursday: 08:00 – 12:30

If You Believe This Role Is Right for You...
If you enjoy seeing projects organized, traceable, transparent, and under control;
If you are comfortable working with Excel, data, and management reports;
If, alongside working with information, you have the ability to communicate, coordinate, and proactively follow up with different people and teams;

And if you are the kind of person who does not leave unfinished work behind...
We would be pleased to review your application.
You may be the person who will bring greater structure, transparency, and control to the projects of Nahadin Arman.