Job Description
Basic Functions and Scopes:
- Documents control, coordinates and performs various duties related to the purchase of material, equipment, spare parts and services from local suppliers and overseas vendors as required.
- Negotiate prices, deliveries and conditions in order to obtain favorable terms for the Project.
- Purchase or place orders for critical operational products or services in accordance with instructions and specifications. Follow up on delivery of purchased items.
Tasks and Duties:
a. Controls the files of Procurement department, contact with contractor for RTI applications. Prepares and checks on invoice and payment request. Perform supervisory functions at the level established by management for the position.
b. Researches and identifies potential and reliable suppliers locally and overseas especially suppliers of materials for technical departments. Include reviewing suppliers’ directories and professional publications to trace suppliers.
c. Recommends type and/or form of contract, tender as required. Initiates terms and conditions of contracts, and bid specifications. Coordinate with requesters on technical terms, specifications and conditions to be included in contract/tenders.
d. Prepares purchase requisitions through computer. Issue inquiries or tender and dispatches to selected vendors by telex/fax or otherwise depending on urgency. Determines and indicates closing dates for receipt of tenders and inquiry replies.
e. Evaluates vendors/suppliers offers and bids. Include preparing comparison sheets, outlining price, terms, conditions, specifications, delivery dates, coordinating with requesters regarding technical justifications for selecting more expensive tenders and preparing proposals of most suitable offers to be considered by Tender Committee.
f. Maintains correspondence with suppliers and potential vendors on all matters relating to purchasing such as inquiries, tenders and orders. Follow up with suppliers on any replies/action required. Coordinate the issuing of contracts or purchase orders to the successful bidder, in accordance with Project procedures.
g. Develops and maintains a suppliers list. Include documenting suppliers’ addresses, products stocked, and updating as necessary.
Work according to established purchasing policies, procedures and administrative standards.
Report to: Procurement Manager
