Office Secretary

OMV Tehran

Posted Over a month ago

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Job Description

Main responsibilities: Providing general and administrative support including: • Visa applications, arrangement of all flights and hotels for business and other trips. • Maintaining calendar of meeting and appointments and schedule organization. • Documentation and correspondence follow-up. • File and retrieve all incoming and outgoing documents. • Collect and disseminate internal and external information, enquirers, documentation and contacts by using telephones, mail services, and emails. • Maintaining staff entry and exit time. • Prepare weekly reports. • Information gathering and internet search assistance. • Other on demand duties as they may arise, Position reporting to: Head of the OMV Iran Representative Office Number of staff to be recruited in this position: 1 Job location: Iran, Tehran. Job duration: 1 year contract Desired start date: ASAP Probation period: 3 months, Working hours: Sunday -- Thursday.

Requirements

University qualifications: bachelor degree in any analytical field, Previous experience: Min 3 years of experience in Secretary or admin positions. Specialist knowledge: • Advance knowledge of Microsoft office applications, including MS Word, MS Excel, MS outlook and MS PowerPoint. • Familiar with internet search. • Farsi and English Skills is a must. Soft skills and personality traits: • Strong Planning, Organization and communication skills. • Responsible & independent with strong personality. • Ability to follow up multiple tasks within deadlines. Language requirement: Fluency in written and spoken English is a must. Fluency in German is an asset.

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