Finance Coordinator

Job Description

Job Description
Norwegian Refugee Council
Position:Finance Coordinator
Reports to: Area Manager
Supervision of: Finance Assistant
Duty station: Kerman
Travel: Some
Duration and type of contract: Fixed Term with 3 months probation

All NRC employees must follow core values dedication innovation inclusivity and accountability

Role and Responsibilities

The purpose of the coordinator position is day-to-day implementation of the support functions responsibilities.

Generic responsibilities
• Implement NRC's financial systems, procedures, and internal controls at the area level.
• Ensure adherence to the NRC Financial Handbook, country-specific Standard Operating Procedures (SOPs), and donor requirements.
• Prepare and submit accurate and timely financial reports and analysis to the Area Manager and Country Office Finance Manager.
• Ensure proper and systematic filing (physical and electronic) of all financial supporting documents in line with the NRC Securing Supporting Documentation procedure.
• Support and train line managers, budget holders, and project staff on financial matters, including budgeting, monitoring, and compliance.
• Ensure that all accounting, monitoring, and financial reporting are according to NRC and donor procedures.
• Maintain budget control, monitor cash flow for the area office and its projects, and alert management to potential under/overspending.
• Lead the financial verification process, ensuring all transactions are properly authorized and supported before payment.
• Promote the rights of displaced people in line with NRC's advocacy strategy, ensuring financial processes support programme delivery.
• Contribute to the extraction of key learnings from financial operations related to risk mitigation and protection.

Specific responsibilities

• Support the Area Manager and budget holders in the preparation of donor budgets and budget revisions, ensuring alignment with the Country Office Master Budget.
• Lead the monthly budget monitoring process at the area level. Prepare Budget vs. Actual (BvA) reports, analyze variances, and provide substantive support to budget holders during monthly financial review meetings.
• Lead the daily financial operations, including verification of payment requests, preparation of vouchers, and ensuring accurate and timely booking of all transactions in the Unit4/Agresso accounting system.
• Contribute to the development and implementation of internal control procedures at the area level, in line with the Financial Handbook and local SOPs, to minimize financial risk.
• Ensure the accuracy of the area-level shared costs and contribute to the monthly allocation process in line with the Fair Shared Cost Allocation (FS) model.
• Update the area-level spending plans in the Master Budget tool on a monthly basis, in consultation with the Area Manager and budget holders.
• Ensure all monthly transactions are closed in a timely manner and that all accounting periods are balanced and reconciled by the deadlines set by the Country Office Finance Manager.
• Ensure all supporting documentation (invoices, delivery notes, contracts) is complete, verified, and archived before releasing any payment, in compliance with the Verification and Payment Checklist.
• Coordinate and prepare documentation for internal and external audits relating to the Kerman area office, including project audits and the annual statutory audit.
• Manage and reconcile the area office's petty cash, bank accounts, and cash advances, ensuring strict adherence to segregation of duties and cash handling procedures.
• Conduct financial monitoring and capacity-building visits to local implementing partners, including financial verification and support as required.

Critical interfaces

Relevant interfaces for this position are:
• NRC Program, Logistic, Admin/HR staff;
• Finance Coordinator of area offices;
• Finance Manager country office;
• Bank and Tax office Department

Scale and scope of position
Stakeholders:Bank, other finance unit in implementing partners organization
Financial information, “Unit 4” user
Code of Conduct, Terms of employment, Financial Handbook

Competencies

Professional competencies

These skills, knowledge and experience are important for effective performance.
Generic professional competencies:
• At least 5 years of working experience in a similar position
• University degree in accounting
• Previous experience from working in complex and volatile contexts
• Documented results related to the position’s responsibilities
• Good knowledge of written and spoken English; Fluent in written and spoken Farsi.
Context/ Specific skills, knowledge and experience:
• Microsoft Excel, Word, Outlook and PowerPoint
• Banking procedures in Iran

Behavioural competencies

These personal qualities influence how successful people are in their job. NRC’s Competency Framework states 12 behavioural competencies and the following are essential for this position:
• Planning and delivering results
• Managing performance
• Empowering and building trust
• Communicating with impact and respect
• Working with People
• Analyzing