Job Description
## Responsibilities
- Follow up on and manage import-related processes.
- Handle and follow up on order registration and other procedures related to the import of production line machinery and raw materials.
- Prepare, review, and verify commercial documents, including proforma invoices, commercial invoices, packing lists, bills of lading, and other relevant documents.
- Follow up on foreign currency allocation and banking procedures related to imports.
- Coordinate with foreign suppliers and track orders through to delivery.
- Handle commercial correspondence and negotiations with foreign suppliers and business partners.
- Follow up on international transportation and coordinate with freight forwarders and customs clearance agents.
- Follow up on customs clearance processes and coordinate customs-related activities.
- Monitor order status, shipping schedules, and delivery timelines.
- Review and control costs related to international purchasing, shipping, insurance, and customs clearance.
- Follow up on discrepancies and issues related to import documents, orders, and shipments.
- Prepare periodic reports on order status, import activities, and foreign trade processes.
- Maintain and systematically archive commercial documents and records.
- Collaborate with Finance, Procurement, Warehouse, Planning, and other relevant departments.
- Monitor and update knowledge of applicable foreign trade and import laws and regulations.
- Perform other assigned duties related to foreign trade.
## Required Qualifications and Competencies
- Minimum 3 years of relevant experience in foreign trade and import operations.
- Bachelor's degree in Business Administration, Economics, Industrial Engineering, or a related field.
- Proficiency in international purchasing, import procedures, and order registration processes.
- Familiarity with commercial documentation and international transportation documents.
- Familiarity with customs procedures and customs clearance processes.
- Familiarity with foreign currency allocation and banking procedures related to imports.
- Good command of English and the ability to handle business correspondence.
- Good command of Microsoft Excel and the ability to prepare commercial reports.
- Strong negotiation and communication skills for dealing with foreign suppliers.
- Ability to follow up on and manage multiple orders simultaneously.
- High level of accuracy and attention to detail, particularly in reviewing documents.
- Strong sense of responsibility and follow-up skills.
- Good planning and time management skills.
- Problem-solving skills and the ability to manage challenges throughout the import process.
- Ability to work effectively in a team and collaborate with different departments.
- Proficiency in the Foreign Purchasing module of Hamkaran System software.
