Job Description
Objective: The commercial expert is responsible for handling all aspects of import – direct or internally - from beginning up to end, includes:
• Collection, delivery, and classification of all documents for each step after doing relevant issues such as freight, shipping documents, permissions, ensuring of cargo …
• Preparation of all necessary Customs documentation, ensure the cargo and any other required step to facilitate timely release of imported goods and minimize relevant costs such as demurrage or detention
• Being in touch with relevant authorities, company parts depending to need on the phone or face to face visit
Main responsibilities: All Communications with Foreign Suppliers, Order placements, Original documents issuance
Plan, perform and coordinate all commercial affairs such as correspondence, negotiating, ordering.
Checking PI & Shipping documents
Prepare, maintain, and review purchasing files, reports and price lists.
Monitor shipments to ensure that goods come in on time and resolve problems related to undelivered goods with a timely proper feedback to relevant manager plus a precise history record of each dossier
Communication, getting proforma/ commercial invoice/ packing list/ test report/ communication with inspection company and coordinate to inspect cargo-
Ensuring the cargo, registration of insurance in customs, getting damage / loss costs from insurance companies, if needed
Check shipments when they arrive to warehouse in order to ensure that orders have been filled correctly and that goods meet specifications. In case of having problem (less/ extra or wrong delivery) responsible for relevant follow up till getting appropriate result.
Contact suppliers to schedule or expedite deliveries and to resolve shortages, missed or late deliveries, and other problems.
Calculate costs of orders on time
Order registration, Import & Release permission from MOH, MOC, Vet organization & Standard or any other authorities
Register GMP of suppliers, warehouse visits, sampling and relevant issues such as Lab result with MOH, and standard organization.
Follow up on clearance of all imported materials with the Customs Broker
Being in touch with forwarder during all transit process of freight
Preparing & updating a file for status of all importing process as well as following up to send samples for importation permissions timely.
Providing monthly / quarterly and yearly reports
Any other delegated issues depending to need and regulation changes in relevant authorities
Professionally English speaking and corresponding - Follow ups from A-Z of import process
Reporting to: Supply Chain Manager
Other interactions: MOH & MOC, Customs, Customs Broker, Forwarder
Number required: 2
Duration: 3 month Probationary period
Desired start date: ASAP
Working hours: Sat. to Wednesday (8:30-17 or more if needed) - Thursday (8:30 -12:30 or more if needed)
Travel requirements: yes
