• Setting business meeting agendas, sending memos, accepting visitors, and setting the daily schedule.
• Managing and coordinating meeting, conferences, international travel arrangements and accommodation affairs.
• Greeting visitors and deciding when they should meet with CEO
• Coordinating internal and external meetings.
• Accurately recording minutes from meetings.
• Filing and retrieving corporate records, documents, and reports.
• Prepare documents for review and presentation by boards of directors, committees, and executives
• Following up tasks as delegated by the CEO.
• Coordinating office management activities.
• Act as the CEO's first point of contact with people from both inside & outside the organization.
• Managing other assistants and clerks for on time and work flow of office operation.
• Work closely with other managers in the organization.
• Performing office duties that include ordering supplies and managing a records database.
• Experience as a virtual assistant.
• Opening, sorting and distributing incoming faxes, emails, and other correspondence.
• Be on call all time.
• Make arrangements for meeting and conferences. •
• Meet schedules and time lines.
• Coordinate all public relation activities.
• Performing the best activity based on all CEO orders
Requirements
• Very strong interpersonal skills with psychological approach to build relationships with various people
• Fluent in English Language (Speaking, Reading, Writing and Listening)
• Demonstrated proactive approaches to problem-solving with strong decision-making capability
• Must have at least 5 years of experience as executive assistant.
• At least bachelor degree
• Gender: Female
• Age range: 25-40
• Excellent typing skills in both Farsi and English.
• Excellent in MS Office (Word, Excel...) and Outlook
• Very good communication skill and interpersonal relation
• Positive attitude, passion and commitment
• Ability to handle multiple tasks and deadlines
• Being smart
• Emotionally mature and have self-confident
• Current residence: Tehran