• Answer phone calls and redirect them when necessary
• Arranging appointments
• Typing, preparing and collating reports
• Prioritizing workloads
• Implementing new procedures and administrative systems
• Liaising with relevant organizations and clients - Logging or processing bills or expenses
• Organizing company events or conferences - Dealing with correspondence, complaints and queries, typing and making the copy
• Preparing letters, presentations and reports.
• Using software packages
• Be well organized
• Managing meetings and reminders
• High ability in communicating with customers
• Able to work in a team
• Fulfilling routine duties
• Writing official letters and distribute email, correspondence memos, letters, faxes, and forms - Classification and archiving of documents and letters
• Coordinate office management activities
• Registration, control and maintain of incoming and outgoing letters and packages.
Requirements
• Problem-solving skills with impeccable multi-tasking abilities
• Friendly and professional demeanor
• Ability to multitask and priorities tasks
• University Qualifications .
• Nature and length of previous experience: Experienced in secretarial position.
• Specialist knowledge: Microsoft Office (Word & Excel).
• Teamwork, Communication Skills, Well organized.
• Strong and advanced communication and excellent public relations skills
• Integrity and confidentiality -Excellent organizational and Time Management skills
• Having excellent attention to details
• Computer literate with good knowledge of MS office, ICDL
• Ability to handle multiple tasks and deadlines
• Gender: Female
• Ideal Age Range: 25 - 38