Job Description

Job Description: Secretarial job with prior administrative or HR experience to organize office tasks, answer phone and organize executive diaries. Typical responsibilities of the job include: • Answering calls, taking messages and handling correspondence • Maintaining diaries and arranging appointments • Typing, preparing and collating reports • Filing • Organizing and servicing meetings (producing agendas and taking minutes) • Managing databases • Prioritizing workloads • Implementing new procedures and administrative systems • Liaising with relevant organizations and clients • Coordinating mail-shots and similar publicity tasks • Logging or processing bills or expenses • Acting as a receptionist and/or meeting and greeting clients • If more senior, recruiting, training and supervising junior staff.