کارمند دفتر

Job Description

Job Brief: The Executive Assistant must be quick professional with great time-management and multi-tasking abilities. It is with her diligence and competence in her work that Managers and Executives can focus on their managerial responsibilities without worrying for other tasks. The goal is to contribute to the efficiency of the overall business by ensuring all assigned administrative duties are carried on timely and efficiently. Responsibilities: • Receive phone calls and redirect them when appropriate • Schedule meetings, set calendars and arrange conference rooms • Type the requested letters and submit them in the automation system • Alert manager about cancellations or new meetings • Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, Packages etc.) and keeping the record of them • Perform general office duties such as ordering supplies, maintaining records and performing basic bookkeeping work and maintain databases • Make travel and accommodation arrangements for managers • Handle confidential documents ensuring they remain secure • Monitor office supplies and coordinate with procurement team for providing them • Provide personal administrative support to managers and executives through preparing and managing correspondence, reports and documents and handling information