Job Description

- Manage and maintain executives' schedules. - Make travel arrangements for executives. - Prepare reports, memos, letters, financial statements, and other documents, using word processing, spreadsheet, database, or presentation software. - Coordinate and direct office services, such as records, departmental finances, budget preparation, personnel issues, and housekeeping, to aid executives. - Answer phone calls and direct calls to appropriate parties or take messages. - Prepare responses to correspondence containing routine inquiries. - Open, sort, and distribute incoming correspondence, including faxes and email. - Greet visitors and determine whether they should be given access to specific individuals. - Prepare agendas and make arrangements, such as coordinating catering for luncheons, for committee, board, and other meetings. - Conduct research, compile data, and prepare papers for consideration and presentation by executives, committees, and boards of directors. - Perform general office duties, such as ordering supplies, maintaining records management database systems, and performing basic bookkeeping work. - File and retrieve corporate documents, records, and reports. - Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution. - Book travel tickets and hotels rooms. - Interpret administrative and operating policies and procedures for employees. - Meet with individuals, special interest groups, and others on behalf of executives, committees, and boards of directors. - Compile, transcribe, and distribute minutes of meetings. - Supervise and train other clerical staff and arrange for employee training by scheduling training or organizing training material. - Review operating practices and procedures to determine whether improvements can be made in areas such as workflow, reporting procedures, or expenditures -We prefer to hire someone which her home is near office .