CEO Secretary

CEO Secretary

Job Description

- Manage and maintain executives' schedules. - Make travel arrangements for executives. - Prepare reports, memos, letters, financial statements, and other documents, using word processing, spreadsheet, database, or presentation software. - Coordinate and direct office services, such as records, departmental finances, budget preparation, personnel issues, and housekeeping, to aid executives. - Answer phone calls and direct calls to appropriate parties or take messages. - Prepare responses to correspondence containing routine inquiries. - Open, sort, and distribute incoming correspondence, including faxes and email. - Greet visitors and determine whether they should be given access to specific individuals. - Prepare agendas and make arrangements, such as coordinating catering for luncheons, for committee, board, and other meetings. - Conduct research, compile data, and prepare papers for consideration and presentation by executives, committees, and boards of directors. - Perform general office duties, such as ordering supplies, maintaining records management database systems, and performing basic bookkeeping work. - File and retrieve corporate documents, records, and reports. - Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution. - Book travel tickets and hotels rooms. - Interpret administrative and operating policies and procedures for employees. - Meet with individuals, special interest groups, and others on behalf of executives, committees, and boards of directors. - Compile, transcribe, and distribute minutes of meetings. - Supervise and train other clerical staff and arrange for employee training by scheduling training or organizing training material. - Review operating practices and procedures to determine whether improvements can be made in areas such as workflow, reporting procedures, or expenditures -We prefer to hire someone which her home is near office .

Requirements

- Clerical : Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, stenography and transcription, designing forms, and other office procedures and terminology. - English Language: Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar. - Customer and Personal Service: Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction. - Computers and Electronics: Knowledge of Office software, social network, including applications and programming. - Administration and Management — Knowledge of business and management principles involved in strategic planning, resource allocation, human resources modeling, leadership technique, production methods, and coordination of people and resources.

About Company

10-49 employees

Pandtec is a company which provides Weighing Solution Systems to all sectors of weighing and measuring Industry in Iran. Created in 2007, we have become the leader in designing, inventing and providing a Weighing Solution System in Industrial, Chemical, Pharmaceutical, Packaging, Transportation, and Traffic Control sectors, etc.

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