About INTERSOS:

Worldwide, INTERSOS is a humanitarian organisation on the front-line of emergencies, bringing assistance to victims of armed conflicts, natural disasters, and extreme exclusion with particular attention to the protection of the most vulnerable people. Since 1992, our humanitarian workers have been helping people affected by humanitarian crises: we provide first aid, food, shelter, medical assistance, and basic goods. We ensure that basic needs, such as education, access to clean water and health assistance are met.

INTERSOS in Iran

Following the Taliban retaking power in Afghanistan in August 2021, which has created a sudden high influx of Afghan nationals in Iran, INTERSOS decided to assess opportunities to establish its presence in Iran. INTERSOS obtained the approval from the Government of the Islamic Republic of Iran for the establishment of its presence in Tehran - Iran in October-November 2021 and started conducting its joint-activities in June 2022. INTERSOS activities in Iran mainly focus on the health/medical sector and how to support the existing health system coping with the high number of new refugees and its impacts on local Iranians. In addition, some social activities around people with disabilities, people with special needs, and children were linked to the medical activities.

Main Purpose/ Job Summary:

The Project Manager ensures constant engagement by/with different support departments to ensure timely support to the project team.

The Project Manager is budget holder for the whole project grant/budget and supervises/monitors closely the financial planning, liquidity planning and budget utilisation/burn rate monitoring.

The financial/budget management is the final responsibility of the Project Manager for the specific project and s/he must ensure that this goes together with close log frame and work plan monitoring.

Main responsibilities:

● Ensures the planning, implementation and monitoring/evaluation and sets targets as included in the project description. Flag significant deviation from the project implementation plan and estimated expenditures; alert relevant staff.

● Guarantee an efficient financial management as main budget holder for the project in compliance with INTERSOS’ model and donor regulations.

● Team/HR management (staff and volunteers).

● Deliver quality project activities reporting, including the findings in terms of impact/changes, compliant and consistent reporting per INTERSOS and donor requirements, in collaboration with the Regional Grants Manager.

● Support the Head of Mission in program/project development.

● Ensure that project delivery matches INTERSOS and donor technical minimum standards and seek technical section and MEAL department guidance and tools.

● Administrative and office support activities (agreement, amendments, signed reports, communications, etc.), ensuring documentation cycle is up to date, and ensure all departments’ requirements are aligned and addressed.

Detailed responsibilities and tasks:

● Ensure the full and timely implementation of the project proposal as approved, pro-actively respecting deadlines for reporting.

● Project kick-off and presentation/sharing of project with teams.

● Review and prepare a detailed activity plan with team.

● Verification on the targeting of beneficiaries.

Financial management and procurement:

● Prepare, monitor, and implement the project financial plan.

● Prepare, monitor, and implement the project procurement plan.

● Approval of all purchases/contracting and budget line allocations.

● Verify the bookkeeping entries in the INTERSOS accounting spread sheets (JOURNAL): verify budget line allocations, budget expenditure status against actual delivery and the financial plan for the remainder project implementation period.

● Ensure for all purchases/contracting of goods/services/supplies the correct INTERSOS procurement guidelines are applied and properly documented, in coordination with the Finance and Logistics departments.

● Verify the list of expenditures prior to the Finance Dept finalising the interim and final financial reports.

● Holds final responsibility for verification of all support documents’ completeness and correctness.

People management:

● Agree and establish clear reporting and communication lines

● Team recruitment, liaise with HR Department to secure up to date HR files.

● Permanent on-job coaching of teams to work on quality in delivery.

● Manage and evaluate the performance of the project staff.

● Conduct weekly and monthly meetings with the team to review the planning and discuss the main concerns to focus on for the upcoming period.

● Continuous/fast verification of data quality collected and received from local NGO partners’ capital and field staff.

● Ensure teams respect INTERSOS rules and guidelines to the mission and adhere to INTERSOS Code of Conduct and Charter of Values.

Monitoring & Evaluation:

● Ensure monitoring and verification for the targeting of beneficiaries.

● Applying a result-based management approach, monitor the project outcomes, in addition to the outputs and activities.

● Undertake (as granted by CAFIA – Ministry of Interior) field visits to provide technical guidance and supervision to the local NGO partners team and to monitor the progress and quality of the different project activities.

Reporting:

● Formal weekly report to be submitted to the Head of Mission according to the mission format.

● Ensure quality reporting on achievements through daily short briefings, monthly and weekly planning presented against weekly and monthly performance reports containing clear quantitative and qualitative information related to the activities.

● Secure regular reporting per team and compile, review and analyses reports on monthly bases to be reflected in INTERSOS Project Appraisal Tool.

● Prepare ad-hoc progress reporting for the donor and official required narrative interim and final project reports in a timely and qualitative manner, looking into achievements against outcomes and outputs and reflect lessons learnt clearly into recommendations for future programming.

● Holds final responsibility for all support documents (means of verification) and general project documents.

Coordination and representation:

● Support the Head of Mission / Technical Coordinators in attending Working Groups meetings and ensure timely reporting of highlights and relevant information for intervention area.

● Participate in regular meetings with the donor representatives and facilitates field visits by donor missions (when validated by the Ministry of Interior - CAFIA), in coordination with the Head of Mission.

● Ensure systematic information and update sharing with the Head of Mission.

● Perform any other related duties as required.

Requirements:

Work Experience and Education:

● University graduate in Social Sciences, Political Sciences, International Relations, Humanitarian and International Cooperation or related field.

● Minimum seven (07) years of experience in management of multi-sector humanitarian project/program, including proven financial management and logistics responsibilities or ten (10) years relevant project management experience in private sector.

● Experience in managing and supervising a team.

General & Technical Competencies:

● Administration, finance and budget management skills.

● Donor compliance and reporting skills.

● Essential computer literacy (word, excel and internet).

● Analytical thinking, analysis capacity and strategic program development skills.

● Knowledge of the Afghanistan displacement context is an asset.

● Experience in establishing and maintaining collaborative relationships with donors and local NGO partners and various stakeholders.

● Strong representation and negotiation skills

● Ability to ensure quick quality delivery.

● Ability to adhere to deadlines and respect line management.

● Strong interpersonal skills: communication, diplomatic skills and problem-solver.

● Leadership, people management and development.

● Positive mindset and problem solving.

● Commitment to INTERSOS principles and comply with all relevant INTERSOS policies and procedures.

● Fluent in both Persian and English (writing, speaking, understanding).

Regulations:

Safeguarding commitment

⮚ Uphold and promote INTERSOS commitment to ensuring the safeguarding and safety of the vulnerable communities we serve.

⮚ Consistent with INTERSOS safeguarding and protection policies, ensure all people who come into contact with INTERSOS are as safe as possible.

Equity and Diversity commitment

⮚ Demonstrate sensitivity and understanding of systemic diversity and cultural differences.

⮚ Ensure that gender equity is addressed in our staffing and programming.

“INTERSOS is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply”.

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