Job Description
Job Title: Warehouse Keeper
Department: Warehouse & Store Operations
Job Purpose
To manage and maintain inventory, oversee the receipt and dispatch of goods, ensure accurate stock records, and provide timely distribution of products and supplies to all company branches.
Duties and Responsibilities
1. Inventory Management & Stock Control
* Receive incoming goods and verify quantities, quality, and condition against purchase orders and delivery documents.
* Accurately record all incoming and outgoing goods in the warehouse management system.
* Conduct regular stock counts and periodic inventory audits.
* Identify and report inventory discrepancies to management.
* Monitor product expiration dates and ensure proper storage conditions.
2. Stock Distribution & Branch Support
* Receive and review stock requests from company branches.
* Prepare and dispatch branch orders accurately and on time.
* Verify quantities and product specifications before dispatch.
* Issue delivery notes and obtain confirmation of receipt from branches.
* Coordinate timely distribution of products and operational supplies.
3. Warehouse Organization & Maintenance
* Organize and categorize inventory to ensure easy access and efficient storage.
* Maintain cleanliness, order, and safety standards throughout the warehouse.
* Separate damaged, defective, returned, and expired products.
* Prevent stock loss, damage, and unnecessary waste.
* Ensure appropriate storage conditions for all products.
4. Documentation & Reporting
* Maintain accurate records of all warehouse transactions.
* Prepare periodic inventory and stock reports.
* Report low-stock items and replenishment requirements.
* Document and report shortages, damages, and inventory discrepancies.
* Coordinate with the Finance Department to reconcile stock records and supporting documents.
5. Interdepartmental Coordination
* Maintain regular communication with branch managers regarding stock requirements.
* Coordinate with the Purchasing Department regarding incoming goods and replenishment.
* Cooperate with the Finance Department on inventory reconciliation and documentation.
* Work closely with the Operations Manager to ensure efficient warehouse processes.
* Follow up on warehouse equipment, maintenance, and supply requirements.
Key Performance Indicators (KPIs)
1. Inventory accuracy and stock discrepancy rate.
2. Timeliness of order preparation and delivery.
3. Accuracy and completeness of branch orders.
4. Rate of damaged, missing, or wasted products.
5. Warehouse organization, cleanliness, and safety.
6. Accuracy and consistency of system records.
7. Internal customer satisfaction (company branches).
Authority & Accountability
* The Warehouse Keeper is responsible for the safekeeping and proper maintenance of all goods under their custody.
* All stock movements must be supported by authorized documentation.
* No goods may be released without proper approval and system registration.
* Any shortages, damages, or discrepancies must be immediately reported to the Operations Manager.
Reporting Line
Reports directly to: Operations Manager
