Transit Admin

Job Description

Administrative specialist responsible for the management of staff movements and associated processes according to MSF's standards and procedures and the local legislation in order to ensure the smooth running of MSF's activities. ● In conjunction with headquarters, managing visas, plane tickets, and associated required processes for the arrival and departure of international staff from the country. ● Coordinating the movements of staff (local and international) and related administrative formalities (passports, visas, per diems) with the projects and headquarters. ● Ensuring contact with external partners to stay informed on policies and procedures related to movements, and entry/work regulations (immigration, UN, airline companies). ● Responsible for all administrative tasks required for personnel transiting through the capital (incl. transportation, briefings, financial matters, and lodging). ● Ensuring the update of movement-related tools and Mission contact information and their regular distribution (incl. movement lists and evacuation/lists). ● Planning and supervising, in close coordination with the HR department, the associated processes (recruitment, training/induction, evaluation, potential detection, development, and communication) of the staff under his/her responsibility (administrative assistants, housekeeping staff) in order to improve people capabilities. and to ensure both the sizing and the amount of knowledge required ● Being in charge of the preparation of per diems, modes of telecommunication, and housing/rooming assignments ensuring proper management of guesthouses (furniture, cleaning, and food). ● Responsible for the filing of administrative documents according to MSF standards and local legislation. Sending required documentation to HQ in a timely manner.