- Organize and coordinate meetings and conferences.
-Answering the phone and management of faxes and letters and also type and manage the archives
-Coordinate office management activities
-Prepare and manage reports and documents, often corresponding on behalf of the manager
-Arrange meetings and travel reservations for management. (Visa, Ticket and Hotel are included)
- Preparing the draft letters and finalize for signature and submission.
- Type letters, copy needed documents, and archive all written correspondence, record time/subject of incoming/outgoing calls.
- Archive all necessary documents including incoming and outgoing official letters/company documents/proceeding of meetings etc.
- Scheduling the meetings with clients. Keeping diaries and arranging appointments.
- Using a variety of software packages, such as Microsoft Word, Outlook, PowerPoint, Excel, Access, etc., to produce correspondence and documents.
- Sorting and distributing incoming documents and organizing and sending outgoing documents.
- Organizing and storing paperwork, documents and computer-based information.
- Photocopying and printing various documents such as contract documents etc.
Requirements
. Bachelor Degree in related fields
.Having full skill both in English and Persian Type
. Excellent English language skills (Reading, Writing and Speaking).
. Proficiency in MS office especially in Excel and Computer
. Effective and strong communication and excellent public relations skills.
. Strong organizational skills
. Proven ability to work effectively both independently and in a team based environment.
. Demonstrated willingness to be flexible and adaptable to changing priorities.
. Strong multi-tasking and organizational skills.
. To be initiative and proactive and be accountable for the assigned responsibilities.