Secretary of Managing Director

Job Description

- Typing, distributing and filing reports, letters pertaining to the company, other Commercial properties as well as inter-departmental memorandums and all related Correspondence - Managing meetings and preparing meetings’ requirements. - Managing time during meetings and at other meetings whenever required. - Receiving and monitoring all incoming calls to The Managing Director's office as well as calling to the requested people by Managing director. - Preparing reports as required by the Managing Director. - Maintaining and updating a follow up file for the purpose of reminding The Managing Director of functions, events, meetings, appointments and other related matters. - Receiving, sorting and distributing mail to all departments. Also responsible for stamping hotel, visa and tickets for managing director - Handling all confidential correspondence. - Maintaining and controlling office supplies stock. - Keeping record of Managing Director’s meetings schedules. - Attending the meetings of Managing Director and assuring that the required materials are available - Raising and following up on maintenance orders as appropriate. - Ensuring the filing is up to standard and easily accessible. - Maintaining good relations with all managers. - Ensuring that secretarial equipment is always in good operational condition.