Operations, Administrative & Project Coordinator

Job Description

# Operations, Administrative & Project Coordinator
We are looking for a highly organized and responsible **Operations, Administrative & Project Coordinator** to support our team with CRM management, client coordination, follow-ups, reporting, documentation, project coordination, social media updates, and daily administrative tasks.
This is a **fully remote (online) position**. The ideal candidate should be highly comfortable with technology and able to use **AI platforms and AI-powered tools efficiently** to improve productivity, accuracy, and quality of work.
## Key Responsibilities
* Complete online forms and handle electronic signatures
* Manage, maintain, and regularly update the CRM system
* Coordinate with clients and follow up on pending tasks and requirements
* Ensure assigned tasks and client requests are completed on time
* Prepare and maintain reports, records, and documentation
* Update and assist with managing social media platforms
* Coordinate administrative and operational activities across different projects
* Track deadlines, action items, and project progress
* Prepare presentations, reports, and business documents
* Use AI tools to improve the speed and quality of daily work
* Draft, summarize, edit, and organize emails, reports, meeting notes, and other business content using AI tools
* Assist with other administrative and project-related tasks as required
## Requirements
* High proficiency in **spoken and written English**
* Ability to communicate professionally in English via email, WhatsApp, video calls, and internal messaging systems
* Strong computer and internet skills
* Proficiency in:
* Microsoft Word
* Microsoft Excel
* PowerPoint
* Google Workspace
* Google Maps
* ChatGPT
* Claude
* AI automation tools and other AI platforms
* Strong ability to learn and work with new AI tools and technologies
* Excellent attention to detail
* Strong organizational and follow-up skills
* Ability to manage multiple tasks and priorities simultaneously
* Ability to work independently and meet deadlines
* Responsible, reliable, and proactive attitude
* Knowledge of digital marketing is considered an advantage
## Remote Work Requirements
* Must have a personal computer or laptop
* Must have reliable, high-speed internet access
* Must be available for video calls and screen sharing during working hours
* Must work in a quiet and professional environment without frequent background noise, interruptions, or traffic
* Working hours are flexible and will be discussed during the interview
* **Availability to work on Thursdays and Fridays, as well as willingness to work paid additional hours when required, is essential for this position.**
## Salary & Benefits
* Competitive fixed monthly salary based on experience and qualifications
* Performance-based bonuses
* Paid additional working hours
* Career growth and promotion opportunities for high performers
* Full paid training will be provided
* **Work schedule: 6 full working days and one half-day per week, with flexible scheduling. Exact working hours will be agreed upon during the interview.**
* Opportunity to develop professional skills in operations, project coordination, CRM, digital marketing, and AI-powered workflows
## Employment Type
**Full-Time**
## Job Category
**Administration / Operations / Project Coordination / Executive Assistant**
## Seniority
**Junior to Mid-Level Professional**