Job Description
Scope and purpose of the job:
Reporting to the General Manager, the Office Assistant will be responsible for providing reception services to the Tehran office. She/he will be responsible for handling the office management, management of office supplies, act as an assistant to key executive of Mehrock. She/he will also handle administrative affairs of the office, including but not limited to simple accounting, expense reports, letter typing, travel arrangements and office administration.
She/he will also welcome clients and partners in a professional and elegant way.
Key responsibilities:
The responsibilities of this position include, but are not limited, to the below:
• Act as point of contact between junior management and Managing Directors
• Welcome and assist customers, clients, visitors in the office
• Screen telephone calls, taking accurate messages
• Receive and distribute postal and courier packages
• Proactive calendar management and meeting prioritization as well as highly complex large scale meeting coordination
• Extensive global travel management: ensure required travel tickets, hotel bookings and visas are arranged in time for employees and guests
• Provide general administrative support such as preparing and composing correspondences, arranging meetings, processing confidential documents, tracking deadlines, forms and reports, filing electronic and hard copy
• Monitor the office supplies and replenishing them accordingly
• Coordinate and track expense reimbursements and reports for accounting purposes
• Work with directors and colleagues with the utmost of discretion and professionalism, to create an exceptional Executive Office.
