Job Description
● Perform general administrative and clerical support.
● Schedule appointments. Maintain and update appointment calendars for colleagues and customers.
● Manage petty cash invoices.
● Request to purchase office supplies required for head office according to company policies.
● Provide outgoing letters and maintain an up to date archive due to line manager request.
● Arrange transportation and accommodation for colleagues and visitors from abroad.
● Supervise office to be clean and organized throughout working areas, conference rooms, storage rooms/closets and communal areas.
● Oversee and order office supplies, anticipating requirements and make sure equipment is in working order.
● Carry out the front desk/reception operations; act as the first point of contact for guests, employees, clients, etc.
● Perform general administrative tasks, including answering and directing phone calls, email correspondence, faxing, filing, meeting minutes, mailings and deliveries.
● Schedule meetings and manage calendars and coordinate the conference room allocation.
● Control and generate attendance reports.
