Office Administrator

Job Description

The main purpose of the job is providing administrative and secretarial support as well as carrying out reception and front line secretarial and office Coordination duties such as: 1. in cooperation with Logistics and Procurement Coordinator, arranging travel and accommodation for staff or clients and other external contacts. 2. Preparing the draft letters and finalize for signature and submission. 3. Managing and maintaining office budget and costs. 4. Performs secretarial services such as answering phone calls and make the calls if required and creating and maintaining filing systems. 5. Scheduling the meetings with clients and suppliers and vendors. Keeping diaries and arranging appointments. 6. Using a variety of software packages, such as Microsoft Word, Outlook, PowerPoint, Excel, Access, etc., to produce correspondence and documents. 7. Devising and maintaining office systems. 8. Organizing the office layout and maintaining supplies of stationery, pantry consumables and equipment. 9. Sorting and distributing incoming post and organizing and sending outgoing post. 10. Organizing and storing paperwork, documents and computer-based information. 11. Photocopying and printing various documents such as tender bidding documents etc. 12. Arranging in-house and external events. 13. Reviewing and updating health and safety policies and ensuring they are observed. 14. To monitor the leave of staff, prepare the leave log and report to Finance Manager or Managing Director.