Managing Director's Office Manager

Job Description

● Employment: Full Time (8am-3:30pm). ● Location: Mashhad. ● Gender: Female / Male. Shekoufa Investment Co., is looking for an experienced, energetic and organized office manager to assist with reception and management tasks at our office in Mashhad (Sajjad Blvd.). Office manager’s roles and tasks: ● Manage the arrangements and appointments agenda of the managing director in all; meetings, visits, occasions and normal or up normal activities. ● Organize daily work and orientation related to the managing director's office to achieve the best use of the available resources and the time of the managing director. ● Organize and prepare travel arrangements of managing director in terms of light bookings, hotels, transportations in addition to financial and administrative arrangements and related agenda. ● Review correspondences and transactions delivered to managing director’s office, ensuring their systematic validity and also write the required explanations on them, submitting them or referring them to the related departments' managers and departments' heads and following what actions have been made. ● Manage the in and out communications system such as; telephone calls reception and messages reception, transactions etc. ● Present transactions and correspondences to the managing director. ● Create and develops automated archiving system for all administrative work flow and correspondences. ● Attend executive meetings with the managing director, take meeting minutes follow up on any tasks related to the managing director and also attend some meetings on behalf of the the managing director if requested.