Intermediate Accountant- Accounts Payable

Job Description

Main Responsibilities: - Receives, logs and processes all incoming invoices for the purchase of equipment, materials, services and Government taxes and levies. Tracks invoices, prepares monthly "ageing report" and handles vendor inquiries related to payments. Other Duties: - Carries out activities related to the receipt and payment of all incoming invoices from vendors, consultants/ service providers, CNPCI and the government. specific tasks include the following: • Receiving invoice and logging into the accounting system • Sending invoice to department concerned for verification and approval. Following up on reminders sent to managers to ensure invoices are processed within time lines dictated by company policy • Checks approved invoice ensuring that documents required under contract provisions are attached • Checks approvals are in line with company authority levels • Discusses disputed invoices with the department concerned or the vendor and seeks, where appropriate, the issuance of a new invoice • Updates the accounting system with approval details ready for payments. Passes approved invoice to Treasury • Responds to vendor/ service provider inquiries related to payments. Checks the accounting system to identify status of payments and responds to vendor with an update. May direct enquiry to Treasury for response • Issues monthly "Ageing Report" for invoices which have remained unpaid - Ensures that accurate hard (as well as soft) copy records are kept of all invoices and supporting documents Frequent routine contacts with all other departments in the company usually at a higher level, to expedite the invoice checking and approval process and with treasury to inquire as to the status of invoices approved for payment. Frequent contacts with vendors and service providers to obtain answers to invoice inquiries or to provide information on status of payments.