Executive Secretary

Job Description

Main objectives: ● Providing administrative support to office staff through conducting and managing administrative duties. Main responsibilities: ● Managing and analyzing all incoming and outgoing communication and prepare summary briefs and reports. ● Answering all incoming calls and managing all outgoing calls. ● Assisting in the preparation of presentations and minute taking. ● Preparing invoices, reports, memos, letters and other documents, using word processing, spreadsheet, or presentation software. ● Following up actions of meetings and prepare regular progress reports for CEO. ● Following up management decisions with related parties and performing necessary coordination. ● Maintaining corporate files and preparing letters, reports and correspondences in professional way. ● Performing general office duties, maintaining records management database systems, and performing basic bookkeeping work. ● Performing travel arrangements (visa/hotel/ticket/etc.) and managing the schedule. ● Scheduling executive meetings including: MOM's and future follow-ups, arranging meetings and appointments with customers and suppliers, and preparing agendas for management and executive meetings.