Executive Secretary

Job Description

-Maintain executive’s agenda and assist in planning appointments, board meetings, conferences etc. -Attend meetings and keep minutes -Receive and screen phone calls and redirect them when appropriate -Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.) -Make travel arrangements for executives -Handle confidential documents ensuring they remain secure -Prepare invoices or financial statements and provide assistance in bookkeeping -Monitor office supplies and negotiate terms with suppliers to ensure the most cost-effective orders -Maintain electronic and paper records ensuring information is organized and easily accessible -Conduct research and prepare presentations or reports as assigned