Executive Secretary

Job Description

Provide effective administrative support and back up to the Managing Director Take the ownership of operational projects and requirements by scheduling , assigning tasks or outsource to service providers Extensive follow up on the result of the work assigned to the team or external service providers. Keep management informed by preparing and reviewing reports; summarizing information and identifying trends Maintain a safe and secure working environment Prepare reports, memos, letters and other documents, using word processing, spreadsheet, database, or presentation software. Set management meeting, prepare minute of meeting for management and pursued results of the meeting from interested parties. File and retrieve corporate documents, records, and reports Secretariat issues. (Scanning/ sending, receiving faxes/printing files/ copying) Answer phone calls and direct calls to appropriate parties or take messages for unnecessary calls (in management area) Position Reporting to: Managing Director Working Hours: Standard working hours are 8am – 4:30pm, Saturday to Wednesday.