Job Description
Job description: ● Responsible for tracking all new machinery and spare parts, services quotations, orders and invoices. ● Provide administrative support to the country and sales managers. ● Responsible for the office petty-cash and reporting of the daily expenses. ● Preparation of quotations and timely order confirmation. ● Tracking and investigation of new machinery and life cycle services issues. ● Liaise on logistic queries from customers or sales team and follow up on deliveries. ● Timely response to customer queries in coordination with mother company & local offices. ● Follow up of payments/ clarification of outstanding for the invoices. ● Maintain proper records of data as well as an organized filling system that permits easy reference and rapid retrieval of information. ● Provide support to the country and sales managers in issues and concerns related to spare parts, changes and overhauls. ● Prepare meeting reports and monthly expenses report on behalf of the country and sales managers. ● Receive, direct and relay telephone messages. ● Prepare and manage correspondence, travel schedule and calendar of the the country and sales managers. ● Bookkeeping of the office petty-cash and managing the daily expenses. ● Reports to the country manager.
Requirements
Requirements: ● Highly developed interpersonal and communication skills (both verbal and written). ● Fluent in English. ● Excellent organizational skills as well as time management. ● Sound confidential and assertive approach to work, where discretion is maintained at all times. ● Proven ability to work on own initiative to tight deadlines and prioritize a variety of important and urgent but diverse tasks. ● Living a proactive and positive “can-do” approach and thereby contributing to solutions. ● A highly collaborative approach with a strong sense of teamwork and a willingness to work with colleagues and other departments in support of organization objectives. ● Ability to develop and maintain good working relationships at all levels. ● Proficient in MS Office applications.
Employment Type
- Full Time
Job Category
Seniority
Details
Employment type
- Full Time
Job Category
Educations
Seniority
