Executive Assistant

Job Description

● Lead and organize the office. ● Prioritize and advance multiple tasks simultaneously. ● Collect and prepare required information including reports, statistical tables, etc. ● Plan and coordinate meetings (both inside and outside of the office) and provide documents as well as meeting requirements. ● Manage meetings through taking notes, preparing meeting minutes, keeping records, and following up with task owners and deadlines. ● Follow up the performance of the tasks and actions with responsible owners and report supervisors. ● Manage meetings by summarizing key points covered during meetings, outlining action items, owners as well as deadlines, ensuring minutes are promptly produced and distributed among attendees, and archiving all meeting documents including the agenda, minutes, and supporting documents. ● Proofread all outgoing letters including letters, emails, etc. ● Deliver excellent hospitality in a professional manner to both internal and external customers. ● Answer phone calls and direct callers to the appropriate party. ● Maintain accurate records and perform data entry. ● Conduct research and compiles data. ● Perform additional duties when required, including drafting brochures and organizing the filing system.