Execution Coordinator

Job Description

Office Base Task:

• Provide specialized administrative support in the development, implementation, and marketing of program/project functions.
• Manage communications through media relations, social media, etc.
• Serve as a central point of contact between students, faculty, staff, other departments, and/or external constituencies on day-to-day programmatic, operational, and administrative matters.
• Execute, coordinate, and assist with seminars, meetings, ad-hoc projects, and/or general problem resolution.
• Write, edit, and coordinate the development of course catalogs, promotional materials, educational materials, training manuals, newsletters, and/or brochures, as appropriate to the program.
• Schedule and organize program-related meetings, events, and classes and maintain agenda.
• Keep all members of the organization up-to-date with relevant project information.
• Perform or delegate clerical and administrative support tasks, including creation, typing, and editing of program correspondence, purchasing documents, reports, program handbooks, and other publications.
• Coordinate interactions/relationships between employees, clients, administrators, and any other program participants.
• Supervise students, employees, volunteers, and/or interns.

Coordination:

• Maintain project plans by capturing task updates such as progress and completion dates, updating resources, updating work segment plans, or performing other directed updates.
• Prepare event schedule (conductor) and process invoices.
• Organize suppliers, caterers, staff, and entertainment.
• Manage set-up, tear-down, and clean-up operations.
• Anticipate attendee needs and make preparations against potential risks.
• Coordinate all logistical elements of the event.
• Conduct final inspections on the day of the event to ensure everything adheres to the client’s standards.
• Develop post-event reports on the effectiveness of each event.