Job Description
- Answer telephones and give information to callers, take messages, or transfer calls to appropriate individuals. - Provide information to callers - Schedule Appointments, and greet people entering the office - Operate office equipment, such as fax machines, printer, copiers, or phone systems and arrange for repairs when equipment malfunctions. - Deal with queries from the public and customers - Ensures knowledge of staff movements in and out of organization, and prepare reports of personnel attendance - Monitor visitor access and maintain security awareness - Prepare letters and documents - Receive and sort mail and deliveries - Tidy and maintain the reception area - Composes and types routine letters, reports, minutes of meetings, scientific or technical material, numerical data, charts and forms - Keeping personnel files & payroll file. - Following up all the tasks assigned by the management and report the results immediately. - Duration: Permanent Position - Desired start date: ASAP - Probation: 3 months - Working Hours: 9 am -5 pm Saturday - Wednesday / 9 am - 2 pm Thursday - Gross monthly base salary: negotiable - Other Benefits: Insurance, etc. - Knowing German or French is a Plus. - Report to Manager
Requirements
- Gender: Female - Preferably having a university degree - Having at least 3 years relevant experience in office administration tasks - Speed Farsi and English typing - Verbal and written Farsi and English communication skills - Using a variety of software packages, such as Microsoft Word, Outlook, PowerPoint, Excel, etc., to produce correspondence and documents and maintain presentations, records, spreadsheets and databases. - Familiar with Internet search - Being very organized and precise, responsible, initiative taker, good team player, and loyal to work - Customer service orientation - Fluent in English (reading, writing and speaking) - Photocopying, faxing and printing various documents on behalf of other colleagues - Working Knowledge of office practices, procedures, and computer software programs. - Well developed communication and interpersonal skills - High energy levels and flexibility to work to the demands of the role - Ability to co-ordinate multiple activities
Employment Type
- Full Time
Job Category
Seniority
Details
Employment type
- Full Time
Job Category
Educations
Seniority
