Administrative Secretary

Job Description

• Prepare and manage correspondence, reports and documents. • Organize and coordinate meetings and conferences. • Take, type and distribute minutes of meetings. • Maintain schedules and calendars. • Arrange and confirm meetings and appointments. • Organize internal and external events. • Handle incoming mail and other material. • Collect information. • Maintain databases. • Answer phone calls. • Communicate verbally and in writing to answer inquiries and provide information. • Ordering and maintaining stationery and equipment; • Using a variety of software packages, such as Microsoft Word, Outlook, PowerPoint, Excel, Access, SharePoint, One note and etc. to produce correspondence and documents and to maintain presentations, records, spreadsheets and databases; • Photocopying and printing various documents, sometimes on behalf of other colleagues; • Recruiting, training and supervising junior staff and delegating work as required; • Prepare Payment Requests and follow the regular system signature • Answer telephones and give information to callers, take messages, or transfer calls to appropriate individuals Desired start date: ASAP Probation: 2-3 Months Working hours: Saturday - Wednesday 8:30am-4:00pm