Administrative Secretary

Delta Gas Mobin Group

  • Full Time

  • Tehran

      -   Tehran

Administrative Secretary

Posted 13 weeks and 1 Days ago

Job Description

• Follow up all the tasks assigned by the CEO and report the results immediately. • Arranging, Managing and organizing CEO daily, weekly and monthly schedule. • Arranging appointments, meetings, booking hotels for managers. • Greet visitors and callers, handle their inquiries, and direct them to the appropriate persons according to their needs. • Manage all incoming and outgoing (meetings, email, letters, packages, etc.) • Participate at trade fairs and other events. • Use computers for various applications, such as database management, typing, word processing, excel big data entering, PowerPoint preparation, getting information from Internet, Googling and searching. • Arranging tickets for all staffs. • Set up and manage paper or electronic filing systems, recording information, updating paperwork, or maintaining documents, such as attendance records, correspondence, or other material, day-to-day administrative tasks such as maintaining information files and processing paperwork. • Establishing and Maintaining Interpersonal Relationships, Developing constructive and cooperative working relationships with others, and maintaining them over time & following-up constantly. • Answer phone and give information to callers, take messages, or transfer calls to appropriate individuals. • Operate office equipment, such as fax machines, copiers, or phone systems.

Requirements

• Academic Background: At least B.A. • Experience: Min 2 years in administration / secretary position. • Fluent in English and deep Applicable Understating of Persian/English Language. • Good skill of writing in both English and Farsi. • Excellent knowledge in Microsoft office (word, excel, PowerPoint, outlook). • Knowledge of business principles, and coordination of people and time resources with sense of humor. Sociable, well-presented and organized personality. • Fully focused, Negotiation skills, multi tasks and responsible for the task assigned. • Being a good listener and attention to details. • Having time management and organizational skills • Responsible, reliable and creative. • Excellent telephone manners. • Maturity to handle sensitive matters and maintain absolute confidentiality. • Anticipate needs and quickly adapt to changes as they arise. Ability to overcome roadblocks before they become problems. • Work with conflicting deadlines, manage a heavy calendar, and make adjustments on the spot. • Good planner, Patience, flexibility, Personable, Integrity & resourcefulness, Team work abilities, calm demeanor and displays grace under pressure. • Good decision making abilities. • Hard worker and Serious in work.


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