Warehouse Coordinator

Job Description

Job Purpose:

The finished goods coordinator plays a vital role and the primary responsibility is to supervise and ensure the smooth and on-time flow of goods once they have left the manufacturing line to the warehouse, and distribution to the end users by considering all logistics, warehousing, EHS, and security protocols. The incumbent must know how to analyze and evaluate data and reports to carry out the process of required goods supply and must review sales requests, obtain the required information, and coordinate the process of shipments from factories. He/she must be a problem solver to analyze, reason, evaluate, and create solutions for common shipment challenges, adapt problem-solving approaches based on the environment and complexity of issues, and continuously improve processes to enhance efficiency. He/she must monitor supplier performance to ensure there will be no stoppage in business continuity. The incumbent is accountable for end-to-end transfers from the factory to Mehdi Shahr Warehouse, all inventory data analysis, and accuracy. His/her areas of impact are product shortage, relevant shipment failure, and impact on the annual sales plan. This is a full-time occupation and may require occasional evening or weekend shifts to accommodate operational needs.

Areas of Responsibility:

Rahkaran System Operations:

• Review and check customer orders on the Rahkaran system to ensure Inventory, FIFO, SKU, Price, and correct warehouses (DSO/DSD/Market/KA).
• Monitor inventory of Tehran, Zanjan, and Rasht warehouses to ensure coverage of customer's orders.
• Responsible for requesting finished goods transfers from factories to the Tehran warehouse to ensure the availability of adequate stock in the Tehran warehouse.
• Ensure all approved cigarette requests are communicated with the Tehran warehouse team in a timely manner and records are properly kept and registered in the Rahkaran system.

Communication:

• Follow up on the orders releases on the Rahkaran system with the treasury team.
• Communicate and coordinate with Transportation companies to ensure on-time transfers from factories to the Mehdishahr warehouse.
• Responsible for ensuring correct customer order information is maintained and shared on time with the Tehran warehouse team as communicated by sales coordinators.

Reports:

• Preparing required FG reports for different departments including finance, warehouse, and corporate Affairs.
• Communicate shipment files, sales inventory reports and warehouse inventory reports daily/monthly.

Team Collaboration:

• Work closely with Tehran warehouse staff and support them in their daily tasks.
• Be the NTSW backup operator.