Secretary

Laei Saz Tehran

Posted Over a month ago

Job

Company

Salary

Applicant Insights

Job Description

Objective: Perform routine secretarial functions such as drafting correspondence, scheduling appointments, organizing and maintaining paper and electronic files, or providing information to callers. Main responsibilities: - Prepare reports, memos, letters, financial statements and other documents, using word processing, spreadsheet, database, or presentation software. - Answer phone calls give information to callers or direct calls to appropriate individuals or take messages, - Conduct research, compile data, and prepare papers for consideration and presentation by executives, committees and boards of directors, - Attend meetings to record minutes, - Greet visitors or callers and handle their inquiries or direct them to the appropriate persons according to their needs, - Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution, - Perform general office duties, maintaining records management database systems, File and retrieve corporate documents, records, and reports, - Open, sort, and distribute incoming correspondence, including faxes and email, - Make travel arrangements for executives, - Use computers for various applications, such as database management or word processing, - Manage paper or electronic filing systems, recording information, updating paperwork, or maintaining documents, such as attendance records, correspondence, or other material, - Operate office equipment, such as fax machines, copiers, scanners or phone systems and arrange for repairs when equipment malfunctions, - Maintain scheduling and event calendars, - Complete forms in accordance with company procedures, - Schedule and confirm appointments for clients, customers, or supervisors. Reporting to: General Manager Number required: 2 Duration: Annual contract Probation: 1-3 months Working hours: Saturday-Wednesday 8:30am-5pm, Thursday 8:30am-1pm

Requirements

University qualifications: BA or BS Other certifications: ICDL 1 & ICDL 2 Previous experience: At least 3 years experience as a Secretary or Executive secretary Specialist knowledge: - Writing: Communicating effectively in writing as appropriate for the needs of the audience, - Active Listening: Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times, - Reading Comprehension: Understanding written sentences and paragraphs in work related documents, - Speaking: Talking to others to convey information effectively, - Time Management: Managing one's own time and the time of others, - Service Orientation: Actively looking for ways to help people, - Coordination: Adjusting actions in relation to others' actions, - Monitoring: Monitoring/Assessing performance of yourself, other individuals, or organizations to make improvements or take corrective action. Other Skills: - Attention to Detail: Job requires being careful about detail and thorough in completing work tasks, - Integrity: Job requires being honest and ethical, - Dependability: Job requires being reliable, responsible, and dependable, and fulfilling obligations, - Cooperation: Job requires being pleasant with others on the job and displaying a good-natured, cooperative attitude, - Independence: Job requires developing one's own ways of doing things, guiding oneself with little or no supervision, and depending on oneself to get things done, - Concern for Others: Job requires being sensitive to others' needs and feelings and being understanding and helpful on the job, - Adaptability/Flexibility: Job requires being open to change (positive or negative) and to considerable variety in the workplace, - Self Control: Job requires maintaining composure, keeping emotions in check, controlling anger, and avoiding aggressive behavior, even in very difficult situations, - Initiative: Job requires a willingness to take on responsibilities and challenges, -Stress Tolerance: Job requires accepting criticism and dealing calmly and effectively with high stress situations. Ideal Age Range: 23-40 Gender Preference: Female Language Skills: English Current Residence: Tehran only

Employment Type