Job Description
Common tasks for the majority of secretary include:
word processing, audio and copy typing, letter writing, dealing with telephone and email, creating and maintaining filing systems, keeping diaries, arranging meetings/appointments and organizing travel for staff.
Depending on the sector, the role may also include many of the following:
*using a variety of software packages, such as Microsoft Word, Outlook, Power point, Excel, Access, etc., to produce correspondence and documents and maintain presentations, records, spreadsheets and databases;
*devising and maintaining office systems;
*booking rooms and conference facilities;
*liaising with staff in other departments and with *external contacts;
*ordering and maintaining stationery and equipment
*liaising with colleagues and external contacts to book *travel and accommodation;
*organizing and storing paperwork, documents and *computer-based information;
*photocopying and printing various documents,
Other duties may include:
*recruiting, training and supervising junior staff and *delegating work as required;
*manipulating statistical data;
*arranging both in-house and external events.
