Personal Secretary

Job Description

we require the services of a Personal secretary. Will be responsible for all the office management tasks, all general requests from managers specially CEO and taking care of reception. General tasks will be as below: -Use computers for various applications, such as database management or word processing. - Answer telephones and give information to callers, take messages, or transfer calls to appropriate individuals. - Create, maintain, and enter information into databases. - Operate office equipment, such as fax machines, copiers, or phone systems and arrange for repairs when equipment malfunctions. - Greet visitors or callers and handle their inquiries or direct them to the appropriate persons according to their needs. - Maintain scheduling and event calendars. - Schedule and confirm appointments for clients, customers, or supervisors. - Make copies of correspondence or other printed material. -Review work done by others to check for correct spelling and grammar, ensure that company format policies are followed, and recommend revisions. - Learn to operate new office technologies as they are developed and implemented. - Coordinate conferences, meetings, or special events, such as luncheons or graduation ceremonies. -Arrange conference, meeting, or travel reservations for office personnel. - Establish work procedures or schedules and keep track of the daily work of clerical staff.