Personal Assistant

Job Description

-Assisting day-to-day operations of different departments -Providing admin & secretarial support to the team -Organizing and maintaining files and records. Maintains director, deputies & top management appointments schedules by planning and scheduling meetings, conferences, teleconferences, and travel and guest arrangements -Managing projects and conducting research. Preparing and editing correspondence, reports, and presentations -Enhance team effectiveness by providing information & admin support -Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data -Conserves director & deputies time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications -Welcomes guests and customers by greeting them, in person or on the telephone; answering or directing inquiries -Completes projects by assigning work to clerical staff; following up on results. Maintains confidentiality Secures information by completing database backups -Provides historical reference by developing and utilizing filing and retrieval systems; recording meeting discussions -Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; verifying receipt of supplies -Contributes to team effort by accomplishing related results as needed. To be effective window person of Dept. in relation with other departments