Office Coordinator

Job Description

-ILF Consulting Engineers is presently expanding its business activities in the Islamic Republic of Iran. For our newly established office in Tehran we are looking for an experienced executive assistant/ office coordinator in Iran, to support us in developing our activities and growing our business in engineering and project management projects. -What we offer: -An interesting and challenging position with a high level of personal responsibility in a very diversified and interesting technical work environment. -The opportunity to work in a dynamic team and to make use of your professional and personal qualifications in exciting projects as well as in building up a permanent office location. -A pleasant social environment as well as a variety of opportunities for professional development in a company that operates globally. -People who join our team find an organization that values them, treats them with respect, and constantly invests to help them to take on new challenges. -The role includes but are not limited to: -Preparing and managing the correspondences in both English and Farsi -Managing and coordinating meetings, conferences, travel and accommodation arrangements -Preparing meeting agendas and minutes, updating internal business development database -Filing and updating contact information of clients, suppliers and external partners -Coordinating visa and airport formalities for international colleagues -Handling emails, faxes and post, often corresponding on behalf of the managing director -Managing other office support personnel such as drivers, assistants and clerks for on-time and smooth flow of office operation -Acting as interface and offering support for providing and gathering accounting information to external accounting department -Supporting projects, producing reports and presentations and organizing exhibitions -Coordinating all public relation activities