- Answering phone calls and direct calls to appropriate parties or take messages for unnecessary calls (in management area).
- Responsible for all management official mailing and office works.
- Preparing reports, memos, letters and other documents, using word processing, spreadsheet, database, or presentation software.
- Setting management meeting, prepare minute of meeting for management and pursued results of the meeting from interested parties.
- Hosting visitors and determine whether they should be given access to specific individuals.
- Filing and retrieving corporate documents, records, and reports.
- Following management decisions from interested parties.
- Receiving incoming memos, submissions, and reports from parties and sort them for management consideration.
- Traveling arrangements for executives.
Requirements
- University degree
- Having at least 2 years experience as secretary or assistant
- Excellent knowledge of MS-office (Word-Excel-PowerPoint-Outlook)
- Professional verbal and written communication skills
- Good typing skills
- Being very precise, responsible, creative, good team player, and loyal to work
- Effective communication skill and Excellent Public relations
- High energy level and flexibility to work to the demands of the role.
- Ability to coordinate multiple activities