Job Description
Objective: To assist office personnel with daily secretarial and administrative tasks.
Main responsibilities : The main responsibilities includes:
- Directing calls to appropriate parties or take messages and arrange, coordinate and confirm meetings, conferences and appointments.
- Attend meetings to record minutes when required.
- Maintaining an up to date records of various company contacts.
- Prepare invoices, reports, letters and other documents, using Microsoft office.
- Coordinate the flow of information both internally and externally.
- Follow up the management orders and assigned tasks at different stages.
- Maintain scheduling and event calendars.
- Organize internal and external events.
- Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution.
- Open, sort, and distribute incoming correspondence, including faxes and email.
- Set up and manage paper or electronic filing systems, recording information, updating paperwork, or maintaining documents, such as attendance records, correspondence, or other material.
- File and retrieve corporate documents, records, and reports.
Reporting to : Managing Director
Other interactions : : Ministry of Commerce, Ministry of Health, Banks, Taxation Office, Social Security, other internal departments of the company
Number required : 1
Duration : Permanent position
Desired start date : : Immediate
Probation : 3 months
Working hours : 8.30a.m - 5pm ( flexible when required)
Travel requirements : NA
