Office Administrator

Job Description

Objective: - Perform Allocated Administrative Functions and Provide Clerical Support in Accordance with Company's Rules and Policies Main Responsibilities: - Handling Allocated Incoming and Outgoing Communications such as Phone, Letters, Fax and Emails in English and Persian - Filing and Logging Documents - Compiling Files and Digital Archiving - Updating Data Base of Foreign Partners, Clients and Customers - Managing Correspondences and Parcels - Greet and Manage Proper Reception of Foreign Guests, Clients and Customers - Supporting Travel Arrangements such as Visa, Ticket, Hotel, etc for Foreign Gusts, Colleagues, Customers and Clients - Arranging Meetings - Organize and manage an active Company's Calendar for Meetings and Events, Maintain Relevant Schedules and Reminders - Supporting Advertising Activities such as Exhibition, Seminars etc. - Arranging Purchases of Supplies and Services as Inter-Company's Requirements - Handling Petty Cash and Reporting to Managing Director and Accounting - Visa Applications for Foreign Guests, Customers, Clients, Colleagues - Maintenance of Office Machines, Such as Photocopiers, Scanners and Facsimile - Handling Inventory of all Required Office Supplies Such as Stationary, Catering, etc - Perform All Other Daily Administrative Tasks Other Interactions: All Other Colleagues Inside and Outside Office, Foreign Partners, Clients and Customers, Company's Advisers and Auditors, etc. Reporting To: Managing Director and/or his Deputies Subordinates: Office Service Staff such as Supplier and Butler Number required: One Duration: To Be Discussed and Agreed Desired Start Date: September 2015 Probation: 3 Months Working hours: 44 Hours/Week Travel requirements: If possible for Job Applicant, Occasionally within or outside Country Gross monthly base salary: To Be Discussed and Agreed Commission / Bonus: To Be Discussed and Agreed Other Benefits: To Be Discussed and Agreed