CEO Office Coordinator

Job Description

This job is responsible for providing personnel administrative support to the related manager by providing general administrative & project- based work. And by project a professional company image through in-person and phone interaction, in order to ensure the effectiveness of the administration function within the CEO Office. - Managing the day-to-day operations of the office - Preparing and editing correspondence, reports, and presentations - Making travel and guest arrangements Completes a broad variety of administrative tasks including: • Managing an extremely active calendar of appointments; • Completing expense reports; • Meetings arrangements. - Plans, coordinate and ensure the CEO's schedule is followed and respected. - Prioritizes, and follows up on incoming issues and concerns. - Determines appropriate course of action, referral, or response. - Provides a bridge for smooth communication between the CEO's office and internal departments; demonstrating leadership to maintain credibility, trust and support Office Manager - Works closely and effectively with the Office manager to keep her well informed of upcoming commitments and responsibilities, following up appropriately. - Acts as a "barometer," having a sense for the issues taking place in the environment and keeping the President updated. - Successfully completes critical aspects of deliverable with a hands-on approach, including drafting acknowledgement letters, personal correspondence. - Prioritizes conflicting needs with deadline pressures. - Screens phone calls.