Cashier

Job Description

Main Responsibilities: Pays all local expenses for equipment or materials purchased, services received or for medical claims. Pays national salaries every month, either by cheque or in cash. Maintains accurate records of all transactions, updating the accounting system with details. Other Duties: - Handles all the Company's petty cash arrangements related to local cash payments under the company policy. Activities include the following: • Processing petty cash vouchers after obtaining required signatures both from originating department and within finance and accounting. • Goes to bank to obtain cash for payment of approved vouchers. • Pays vendors for services received, obtaining signatures/ receipts for monies paid. • Inputs details of all paid vouchers into the accounting system, ensuring the correct accounts codes are used. • Obtains petty cash vouchers register, accounts codes and cost center summary and passes to accounts payable. • Dispatches any petty cash requirements to the oil field, for local expenses. Obtains receipt for cash, receives vouchers for amounts paid and replenishes petty cash as required. • Replenishes petty cash based on paid vouchers entered into the system. - Processes salary payments for all national employees. Activities include the following: • Opens accounts at bank for newly recruited employees. Obtains cheque book and passes to employee. • Maintains records of all bank account numbers for national employees. • Receives monthly list of payments to individual employees, visits bank and arranges transfer of funds to each account according to the list. • Obtains cash for those employees who do not have bank accounts, obtaining signature for cash payments made - Processes all medical claims for both the clinics who have provided services to employees, and for employees who have paid expenses out of their own pockets. Groups payments by specific clinic, liaises with accounts payable for the raising of composite payable requests and processes through the system to obtain approval. Makes either cash or cheque payments. May take payments to the bank to deposit into employee accounts. Records all claim details into the accounting system, including cash and transferred payments. - Ensures the correct management of the large petty cash fund held at different times, making accurate calculations, ensuring the security of funds and correctly accounting for all amounts paid. - May visit banks to cash travel/ medical expense claims on behalf of expatriates.